| Job title: | Finance and Administration Assistant |
| Location: | Hybrid – one day per week based in Southampton office |
| Salary: | £23,000 pro rata |
| Contract: | Permanent, part time (20-25 hours p/week). |
| Reporting to: | Finance Manager |
| Holiday: | 25 days plus Bank Holidays |
| Pension: | 4% employer pension contribution |
| Application deadline: | 23:59 on Sunday 7th April |
The role
This is a key administrative role to support the team at Southampton Forward. The role will be varied and will involve working across the organisation providing support to both the operational and programme delivery teams. The role will assist the Finance Manager, performing various financial administrative tasks and will also support the community engagement and programme delivery team in varied administrative tasks, including contacting event participants, administering details within our CRM system, assisting with logistics for events such as room booking, catering orders and helping setting up rooms for events.
Key Accountabilities & Responsibilities
- Perform a wide variety of clerical and administrative tasks, supporting the organisation’s operations
- Entering invoice details into Xero/ Quickbooks accounting systems, raising invoices and providing finance administration support to the Finance Manager as required.
- Maintaining mailing lists for course participants, creative producers and community engagement groups. Prepare and distribute correspondence as requested
- Providing administrative support to the Programme and Community Engagement team in terms of sending out invitations, monitoring attendance and assisting with setting up and sending out any surveys or participant evaluation as required
- Providing support for the booking of rooms/catering services or other requirements for the Southampton Forward programme of events.
- Note-taking in meetings as required
- Administration of the volunteer groups
- Conduct data entry to support the charity’s evaluation work
- Attendance at events to support the programme delivery team as required
- Please note this job description is not intended to be all-inclusive, The role holder may perform other related duties as negotiated to meet the ongoing needs of the organisation
Core deliverables and person specification
- Attention to detail
- Eager to learn and develop professionally
- Organised approach to time management
- Ability to prioritise and work to deadlines
- Great communicator
- Friendly and positive approach
- Share our values and commitment to creating a diverse environment at Southampton Forward
Essential
- Experience of office administration
- Excellent IT skills making use of the full MS Office 365 Suite including Outlook, MS Teams, Excel, Word and Powerpoint as required
- Experience of book-keeping or financial administration
- Attention to detail
Desirable
- Qualification in office administration/project management
- Experience using CRM or database management
- Ability to work with changing priorities and sometimes competing needs from other team members
- Excellent data entry skills with a high level of accuracy
- Excellent written and interpersonal skills to be able to communicate with a wide range of people
Application process
Please send a copy of your CV and covering letter of no more than 2 sides of A4 outlining your suitability for this role and send to info@sfbranding.local
Please include the contact details of two references.
The application deadline is 23:59 on Sunday 7th April.
Interview date: Friday 12th April
If you would like to speak to one of the team before applying please email helenalexander@sfbranding.local and we will get back to you as quickly as possible to arrange.
Diversity, Equity and Inclusion
Southampton Forward is an equal opportunities employer, meaning we are committed to providing equality of opportunity in employment to all our staff and applicants.