We are looking for a Project Assistant to work with us on a part-time basis to support the delivery of an EDI programme

Role:EDI Project Assistant
Location:A mix of remote working and office in Southampton 
Fee:£2,400 inclusive of VAT (estimated 14 days) 
Status:Freelance temporary contract with Southampton Forward
Reporting to:Programme Manager
Contract duration:February – June 2024* 
(*Immediate start**)
**A core output of this role is to deliver 4 x half day workshops on 29th Feb, 27th March, 26th April, 21st May and a sharing event on 10th June, Availability on these dates to attend all in person, in Southampton, is essential. Outside of these fixed dates, there is flexibility around working days.

Southampton Forward is working with Equity, Diversity and Inclusion (EDI) consultant Amanda Parker to develop a project that seeks to shape a city-wide approach to EDI. 

  • Keeping EDI at the forefront of our organisations in challenging climates: organisations in Southampton are more equipped to make stronger commitments to EDI.  
  • A community of support within the cohort in order to share best practice in inclusive practices and provide space to support challenging conversations. 
  • There is an increased awareness of EDI across the city.  

We are seeking a Project Coordinator to deliver admin support as well as hands-on support during the workshops. 

Project ManagementSupporting the delivery of five EDI workshops and one sharing event.
Responsible for resources and logistics
Provide support to Southampton Forward Programme Team working collaboratively with EDI consultant
Work with Southampton Forward Programme Team to support evaluation.
Preparation for each workshopArranging rooms, refreshments with John Hansard Gallery, booking lunch
Arrange for print-outs and resources for the meeting as appropriate.
Communication system
Agendas for monthly Project team meetings
Detailed event plan & R&R for each session
Support the team in compiling all technical resources, preparing presentations, sourcing audio and video content as guided by the EDI consultant
In workshopsMeet and greet
Take notes and actions
Run all the tech in meetings including presentations, Slido, audio and visual resources during meeting
Post workshopsConstruct monthly mailouts and bulletins to participants using agreed copy, in collaboration with Southampton Forward Marketing team
Taking actions from feedback from cohort after each workshop and tracking activity in between workshops and feeding into evaluation
Set up project team meetings compiling agenda and organising dates etc.
Remuneration and working arrangmentsThe contractor will be responsible for their own pay, tax, National Insurance and pension contribution
The contractor will be expected to provide their own IT equipment to enable them to fulfil the requirements of the contract, including access to a computer/laptop, the internet and phone.
Total fee of £2,400 inclusive of VAT (estimated 14 days work)
We are looking with someone with the desired following skills and experience, available to start as soon as possible in February 2024
Demonstrable experience of coordinator skills and project management.
Working with diverse communities.
Able to work with their own initiative.
Able to complete administrative tasks.
Knowledge of Southampton desirable.
Knowledge/awareness of EDI training and approaches desirable.

To apply for this opportunity please send us a copy of your CV and a covering letter of no more than 4 sides of A4 outlining your suitability for this role and experience. Please include the contact details of two references.

You may want to include examples from previous projects that you have been involved with, making it clear what your role was on those projects. You may also wish to include links to websites or YouTube videos within your examples.

You can submit this to us in writing or you can submit a video entry to info@sfbranding.local by Monday 19th February.  If you wish to submit a video entry please send your file in MP4 format using a free file transfer service such as WeTransfer.

If you would like to speak to one of the team before applying please email info@sfbranding.local and we will get back to you as quickly as possible to arrange.

Interviews will be held on Thursday 22nd February 2024 either in person or online.